How Can an Employee Onboarding Software Fill Your Orientation Gaps?

1. Share Company Goals and Objectives

When an employee applies for a job, s/he must have already done some research about the company’s history and its goals. But it is essential that you provide them a detailed insight into the company’s work culture, objectives and long-term goals.

It will help the new employee to align the company’s goals with his/her own objectives. Designing a brief yet informative module on the company profile, including the clientele, awards and recognition, services offered and so on, will assure the employee that s/he has made the right decision by joining your organization.

2. Provide Information on Compliance and Policies

The onboarding software can be used to deliver information on company policies. Usually, these are given in print for the employee to sign and submit.

With an online onboarding tool, you can provide an online document with all rules and guidelines presented in a neat and clutter-free manner, so that employees find themselves interested in going through the content.

You can follow up the compliance guidelines with an online assessment, which the employee can complete within the first week of joining. HR teams can also include other information such as leave policies, benefits received, transportation options, etc.

3. Deliver Informative Videos 

Instead of having all text-based content, you can create an informative video explaining the company’s various services in detail. This will give the new employees a better understanding about the products and services that the company offers.

Videos are more visually appealing and attractive and are a great way to keep the new employee engaged during the first few days after joining. Instead of showing boring presentations, a high-quality video with a powerful message will surely impress the employee further and inspire them to give their best.

4. Employees Can View Orientation Content in their Own Time

There’s no need to rush through an orientation session. A mobile-first Employee Onboarding Software will enable new employees to go through the orientation materials in their own time. And anyways the employee doesn’t have much to do on their first day at work.

They might as well browse through the orientation material. They can read through all the fine text and complete any remaining documentation work. As the onboarding software is always accessible, employees can complete their onboarding tasks anytime they want.

Let them finish and understand things at their own pace. You don’t want to be burdening them with information on their very first day.

5. Make them Aware of their KPIs and Job Role Related Goals 

Along with providing an insight into the company’s goals and objectives, you should also give them a glimpse of their professional goals.

You can create a separate module where you define the employee’s responsibilities, whom they are required to report to, their KPIs, monthly or quarterly targets and so on. They would want to know more about their work and responsibilities, so it would be better to give them a fair idea of what is expected of them. Here are 5 Ways to Create Effective Interactive Training Content

6. Familiarize the Employee with Different Departments

When a new employee joins an organization, they are mostly clueless about whom to approach for what, and mostly rely on their colleagues for guidance.

Why not make them aware of their surroundings and the different departments from day 1? You can create a module that describes various teams and departments in the organization and their functions and key contact person.

7. Deliver Process Training Modules

You can also include process training modules in the onboarding software to familiarize the employees with their actual work. Based on the team that they will be working for; you can assign the appropriate training material for the employee to go through.

8. Analyze their Progress

An employee onboarding software makes it easier for HR teams to track the progress of the new employee. With the help of an analytics tool, they can view how much of the documentation work has been completed, what forms are yet to be submitted, which modules have been viewed.

If you have tests after each orientation module to gauge the employee’s understanding, you can also view the results of those assessments. Thus, you can guide them in areas where they might be stuck or are finding it difficult to comprehend. Here are the top Employee Training Metrics: 7 Ways HR Experts Use Them and 5 ways to Boost Training ROI with Evaluation Tools